GDPR Privacy Notice

Celestia Consulting ("we", "our", or "the Company") is a talent advisory and recruitment consultancy. We collect and process personal data to provide recruitment, executive search, and talent advisory services to our clients and candidates. In doing so, Celestia Consulting acts as a data controller in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

You may provide your personal information directly to us, for example by submitting your CV, contacting us via email or our website, or through professional networking platforms. We may also receive your information from referrals, publicly available sources, or third-party recruitment platforms.

1. Collection and Use of Personal Data

(a) Why we process your data

We process your personal data to:

  • Assess your suitability for current and future opportunities.

  • Introduce you to prospective employers with your permission where appropriate.

  • Communicate with you regarding career opportunities and industry insights.

  • Maintain our candidate database.

  • Meet our legal and regulatory obligations.

Our lawful basis for processing includes:

  • Your consent.

  • Our legitimate interests in providing executive search and recruitment services.

  • Compliance with legal obligations.

  • Performance of a contract or steps taken prior to entering into a contract.

(b) Legitimate Interests

Where we rely on legitimate interests, these include:

  • Providing recruitment and executive search services.

  • Managing relationships with candidates and clients.

  • Maintaining accurate candidate records.

  • Communicating relevant career opportunities and market insights.

  • Protecting and defending legal claims where necessary.

(c) Information We Collect

Depending on our relationship with you, we may collect:

  • Name and contact details.

  • CV or résumé.

  • Employment history and professional qualifications.

  • Education details.

  • Salary expectations and remuneration information.

  • Right to work documentation where required.

  • References (with your permission where appropriate).

  • Interview notes and correspondence.

  • Information you voluntarily provide during our communications.

We only collect special category data where necessary and where permitted by law.

(d) Who We Share Your Information With

We may share your information with:

  • Clients considering you for employment opportunities.

  • Professional advisers including legal and accounting advisers.

  • Technology providers who support our business operations.

  • Regulatory or government authorities where required by law.

We will never sell your personal data.

(e) Providing Your Information

Some personal information is necessary for us to assess your suitability for opportunities or comply with legal obligations.

If you choose not to provide certain information, we may be unable to represent you for specific roles or continue the recruitment process.

2. International Transfers

Where it is necessary to introduce you to international clients or use service providers located outside the UK, your information may be transferred internationally.

Where this occurs, we will ensure appropriate safeguards are in place in accordance with applicable data protection laws.

3. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Notice and to comply with legal obligations.

We periodically review the information we hold and securely delete or anonymise data that is no longer required.

If you would like your information removed sooner, you may contact us at any time.

4. Your Rights

Under UK GDPR, you have the right to:

  • Be informed about how your data is processed.

  • Request access to your personal data.

  • Request correction of inaccurate information.

  • Request deletion of your personal data where applicable.

  • Request restriction of processing.

  • Request transfer of your data where applicable.

  • Object to processing based on legitimate interests.

  • Withdraw your consent at any time where processing is based on consent.

  • Lodge a complaint with the Information Commissioner's Office (ICO).

5. Contact Us

If you have any questions about this Privacy Notice or wish to exercise your data protection rights, please contact:

Celestia Consulting

Email: info@celestia-consulting.com

If you are not satisfied with how we handle your personal information, you have the right to contact the Information Commissioner's Office (ICO). https://ico.org.uk/make-a-complaint/